Contract Administration Services
Managing Contracts for Construction Projects
TULLOCH provides owner-side contract administration and construction management for MTO, municipal, and other infrastructure projects. Our team includes project managers, engineers, contract administrators, inspectors, and technicians who bring more than 30 years of experience supporting construction projects, including highways, roads, bridges, culverts, rail infrastructure, and institutional, commercial, and industrial facilities.
Why Work With TULLOCH?
Experienced Oversight. Accountable Delivery.
Proven Team
Credentialed professionals bring decades of MTO and municipal experience, supporting disciplined oversight and informed construction decisions.
Verified Progress
Detailed inspection and contract reports help owners assess progress, support payment decisions, and maintain accountability.
Proactive Issue Management
Senior staff document and assess changes, deficiencies, and claims early, helping owners understand impacts and determine next steps.
What We Offer
Service Areas
TULLOCH provides contract administration services aligned with project requirements, owner procedures, and the selected delivery model.
- Project startup documentation, workflows, submittal logs, and tracking systems
- Contract document review, compliance planning, and risk identification
- Value engineering and constructability reviews
- Document control aligned with owner and contract requirements
- Meeting coordination, minutes, action tracking, and progress reporting
- MTO RAQS qualification for High Complexity assignments
- Full-time or part-time site inspection, monitoring, and field reporting
- Contract compliance, workmanship, and quality assurance inspections
- Non-conformance, deficiency, and corrective action tracking
- Site, environmental, safety, and traffic control observations
- NACE-certified steel coating inspections
- QA Materials testing and inspection program coordination
- Stakeholder, utility, agency, and contractor coordination
- Contractor performance monitoring
- Payment and progress records supporting owner review and audit requirements
- Quantity tracking, measurement, and independent verification
- Progress payment review and certification support
- Schedule, milestone, deliverable, and completion tracking
- Extra-work documentation
- Change order administration, scope review, evaluation, and tracking
- Cost analysis and schedule impact review
- Time extension assessment and supporting documentation
- Records management, claims, notices, issues, and dispute documentation
- Negotiation, recommendation, and resolution support
- Substantial performance, completion, and deficiency reviews
- Deficiency correction and completion verification
- Record drawing and as-built documentation coordination
- Warranty and maintenance documentation
- Final quantity and payment reconciliation
- Turnover records, commissioning support, and contract closeout reporting
- Certified project management and construction oversight by Project Management Professionals
- Owner’s Engineer representation
- Pre-construction planning, constructability review, and delivery coordination
- Construction logistics, sequencing, schedule monitoring, and project controls
- Cost, risk, issue, and action-item tracking and reporting
- Contractor, consultant, owner, supplier, and testing team coordination
- Quality management planning, inspections, and QA/QC documentation
- Commissioning, turnover, and construction closeout coordination
Process and Methodologies
From Initiation to Contract Completion
Contract Review and Mobilization
Confirm contract requirements, reporting expectations, responsibilities, communication protocols, and documentation systems before construction.
Planning and Document Control
Track submittals, working drawings, RFIs, correspondence, approvals, and required contractor documentation throughout the review process.
Field Inspection and Compliance
Monitor construction activity, maintain inspection records, and document deficiencies, non-conformances, corrective actions, and field requirements.
Monitoring Quality and Progress
Coordinate inspection and testing requirements, verify progress quantities and milestones, and maintain records for progress and final acceptance payments.
Payments, Changes, and Claims
Review payment documentation, track changes and intents to claim, assess supporting information, and document potential cost or schedule impacts.
Completion and Contract Closeout
Verify deficiencies and completion requirements, reconcile final records, and coordinate warranties, as-builts, turnover, and closeout documentation.
Solutions in Action
Relevant Experience
Featured Projects
Highway 11 ONR Bridge Replacement
TULLOCH provided MTO contract administration services for the replacement of the Highway 11 ONR bridge near Earlton and associated highway rehabilitation work.
Need Construction Project Oversight?
Bring experienced Contract Administration, inspection, and quality control to infrastructure projects throughout Ontario.
Get Answers
Contract Administration FAQs
TULLOCH has experience administering lump sum, unit price, design-build, construction management, cost-plus, and time-and-materials contracts. The scope is tailored to the owner’s procedures, contract requirements, and project delivery model.
Contract Administration focuses on administering an established construction contract on the owner’s behalf. This typically includes compliance monitoring, inspections, documentation, quantities, payments, changes, claims, and closeout. Construction Management has a broader delivery role that may include planning, procurement, scheduling, cost controls, logistics, contractor coordination, and QA/QC.
The contract documents and owner authorization establish TULLOCH’s responsibilities, decision-making authority, communication protocols, and approval limits. Items outside that authority are documented and referred to the owner with the information needed to support a decision.
We maintain issue documentation and change logs, track time and cost implications (scope dependent), and support the owner’s change/claims process with organized records that reflect contract requirements.
Early involvement allows the team to review contract requirements, establish documentation systems, identify constructability or coordination concerns, and prepare inspection and reporting workflows before mobilization. TULLOCH can also join an active assignment where responsibilities and existing records can be migrated, adapted and continued.
